Office of the Executive Vice President and Provost

Academic Forms

As the university continues to expand its academic programs in response to the President's Strategic Plan, academic officials will work in concert with Assistant Provost Serenity King to prepare proposals for new degree and certificate programs and requests for approval from the Southern Association of Colleges and Schools Commission on Colleges, The University of Texas System, and the Texas Higher Education Coordinating Board. (THECB)

For assistance with new degree program proposals, new certificate proposals, new departments requests, or responses to the THECB’s Low Producing Degree Program report, please contact Assistant Provost Serenity King via email or by phone 972.883.6749.

  • New Certificate Program Forms

    Academic Certificate Template Word

    As outlined in Policy Memorandum 07-III.21-94 (Academic Certificate Programs, revised 2009), academic certificates "must be approved by the Academic Senate, following review by the Committee on Educational Policy and either the Graduate Council or the Council on Undergraduate Education, as appropriate. An assessment plan must accompany every proposal request for an academic certificate program. In addition, all graduate academic certificate programs that require more than 15 semester credit hours of graded, organized courses, and all undergraduate academic certificate programs that require more than 20 hours of graded, organized courses, are subject to review and prior approval by The University of Texas System and the Texas Higher Education Coordinating Board."

    Please submit the completed certificate template to , and subsequent to her review Ms. King will route the request through the internal approval process.

    Professional Certificate Template Word

    Professional Certificates (non-credit) must follow the procedures outlined in the Provost's memorandum to the School Deans. [memo1072]

    Please submit the completed certificate template to , and subsequent to her review Ms. King will route the request through the internal approval process.

    Certificate Assessment Plan Form Word

    This assessment plan must accompany every proposal request for an academic or professional certificate.

  • New Academic Program Forms

    THECB Template for new PhD Program Word (updated here 10/30/2013)

    This form must be routed through the Provost's Office, the Graduate Council, CEP, and the Senate for approval before it can be sent to UT System. Once UT System receives the proposal, the staff reviews it at staff level. System then sends it to the THECB which reviews it at their staff level. THECB then schedules an on-site visit comprised of three external reviewers. The external committee provides the institution, System, and THECB with its report. The institution responds to the external committee's report in the original proposal and resubmits to System. System reviews it at the staff level again and, if it is approved, puts it on the agenda for approval by the full Board of Regents. If approved by the Board of Regents, the proposal is routed to THECB for approval at the full board level. The approval process can last from six months to a year or more for new doctoral programs. For tips, please review the THECB staff review document.

    THECB Template for Bachelor's or Master's Program Word (updated here 11/6/2013)

    This form must be routed through the Provost's Office; the Graduate Council or Council on Undergraduate Education, as appropriate; CEP; and the Academic Senate for approval before it can be sent to UT System. UT System reviews it at the staff level. If the program is a non-Engineering program (CIP code 14), has less than $2M in estimated five-year costs, and adequate funds to cover the costs of implementing the new program, then the institutions sends a Certification Form for New Bachelor's or Master's Degree Programs, confirming our compliance with the Standards for Bachelor's and Master's Programs, to the Coordinating Board. If no objections are sent to the Coordinating Board by other institutions within the 30 day public comment period, then the institution is allowed to offer the program. For program proposals that do not meet the aforementioned criteria, Coordinating Board staff review/approval must occur.

  • Low-Producing Degree Program Forms

    In April 2010, the Texas Higher Education Coordinating Board adopted rules (Chapter 4 Subchapter R ยงยง 4.285-4.293) establishing procedures for the annual review of the number of graduates produced by degree programs at institutions of higher education. As defined by these rules, low-producing degree programs are undergraduate degree programs that do not graduate more than 25 students in 5 years, master's degree programs that do not graduate more than 15 students in 5 years, and doctoral degree programs that do not graduate more than 10 students in 5 years.

    In February of each year, the THECB sends the provost and president a report of each reviewed degree program that includes the number of graduates for the previous five-year period. The Provost’s Office submits the report to the deans and associate deans of each school for them to share with their program heads and faculty. An institution must submit a response to the THECB by May 1 for each degree program that does not meet the five-year productivity thresholds.

    The response is either to: 1) request a temporary exemption, 2) consolidate with a similar program, or 3) phase out the program.

    For more information on completing a response and to obtain examples of previous requests for temporary exemptions that have been approved for UT Dallas, please contact Assistant Provost Serenity King.

    To view the statewide report on programs that have been phased out and temporary exemptions denied and approved, please visit the Texas Higher Education Coordinating Board’s Low Producing Program archived data webpage.

  • New Departments and Administrative Change Request Forms

    Administrative Change Certification Form Word

    Administrative Change Request Form Word

    Administrative changes include the creation of new administrative units (such as departments) as well as changes to existing administrative units, such as a name change or CIP code change. Administrative changes with new costs under $2 million during the first five years may be requested using the Administrative Change Certification Form and are automatically approved. All other administrative change requests must be submitted using the Administrative Change Request Form. This form must be routed through the Provost's Office, CEP, and the Academic Senate.

  • Preliminary Authority Request Forms

    THECB Preliminary Authority Request Form Word

    Preliminary authority is required only for engineering programs (all levels) and doctoral programs for which UT Dallas does not already have preliminary authority as defined within our Table of Programs. Preliminary authority request forms must be routed through the Provost's Office, Graduate Council or Council on Undergraduate Education as appropriate, CEP, and the Academic Senate.

  • SACSCOC Substantive Change Policy, Approval Procedures, and Forms

    Reporting the Various Types of Substantive Changes

    New programs and some changes to existing programs may require prior approval from the Southern Association of Colleges and Schools Commission on Colleges, our primary accrediting agency. In such cases, this prospectus must be completed. Some changes may require only prior notification rather than prior approval. Please refer to the approval matrix for substantive change procedures. You will also want to review the SACSCOC Policy on Substantive Changes for complete details.

  • Research Unit Request Forms

    University Research Units - centers, institutes, or laboratories under $3M Word

    Organized Research Units - centers, institutes or laboratories over $3M Word

  • Joint or Dual Degree Programs

    Collaborative academic agreements are subject to the SACSCOC Agreements Involving Joint and Dual Academic Awards policy, and some may require prior approval as detailed in the approval matrix for substantive change procedures. If the arrangement involves international agreements, please also refer to the Office of International Education's protocols.

For assistance in completing or submitting any of these forms, please contact (Mail Station AD42, 972.883.6749).