Office of the Provost

Administrative Change Request Forms

THECB Notification Form for Administrative Change Form (Updated 11/2015 version)

Administrative changes include the creation of new administrative units (such as departments or new schools) as well as changes to existing administrative units, such as a name change, consolidation of existing units, moving degree programs into another unit, renaming or closing existing degree programs, changing a degree’s program’s length, or a Classification of Instructional Programs (CIP) code change. These administrative change requests must be submitted using the THECB Notification Form for Administrative Changes (Updated 11/2015 version) or specific Texas Higher Education Coordinating Board (THECB) forms as notated in specific categories, even if simple revisions are made to the program name, degree designation, or CIP code because they require THECB board staff approval. These types of changes also require approval by The UT System Office of Academic Affairs as appropriate.

Additionally, some of these administrative changes, for example, changing a degree’s program length or adding and/or closing a delivery method/modality, may require SACSCOC notification and/or approval per its Substantive Change Policy and Procedures.

The form(s) must be routed through the Provost's Office, Council for Undergraduate Education and Graduate Council or both if appropriate, Committee on Educational Policy, and the Academic Council/Senate as appropriate, depending on the requested change. All requests requiring the Provost’s signature will be routed through the President’s Office; the President will review the forms and memorandums before signing and returning the paperwork to the Office of Programs, Accreditation, and Assessment within the Provost’s Office who will submit them to external agencies, including UT System, THECB, and SACSCOC when appropriate. The approval process is outlined for each change requested.

For assistance with any administrative change request, please contact Dr. Serenity Rose King, Associate Provost for Policy and Program Coordination via email or by phone at 972.883.6749.

Change Request Forms to Create or Rename Administrative Units

  • Establish a New School (or College or Division)
  • Establish a New Department
  • Change Existing Department Name: No Impact on Degree Programs
  • Change Existing Department Name: Consolidate / Move Degree Programs

Changes to Existing Degree Programs Forms

Please review the THECB's Guidelines Related to Changes to Existing Programs (2/2012 version) on whether the proposed changes to existing degree programs should be presented as a new degree program.

  • Change Degree or Certificate Program Name or Degree Designation
  • Change Classification of Instructional Program (CIP) Code
  • Consolidate Degree, Minor, or Certificate Programs or Delivery Method/Modality: School/Department Request
  • Close Degree, Minor, or Certificate Program: School/Department Request
  • Close / Consolidate Degree or Certificate Program or Delivery Method/Modality: Other
  • Change Degree Program Length for Single Major Degree Programs
  • Change Degree Program Length for Double Major Undergraduate Degree Programs
  • Develop Internal Double Majors / Double Degrees
  • Offer Existing Programs Off-Campus
  • Offer Existing Programs Online
  • Offer Self-Supporting Cohort or Executive Education Version of an Existing Degree Program

  1. Pursuant to school's bylaws.