New Degree Program Forms

Effective in Fall 2018, the school dean must submit the UT Dallas preliminary authority program request to the provost with a rationale before faculty begins preparing the new degree proposal at the baccalaureate, master's, and doctoral levels irrespective of faculty hiring needs. When the UT Dallas Preliminary Authority Request form is submitted, a meeting will be scheduled between the school dean and the provost to discuss the new degree proposal prior to downloading and completing the degree program proposal. The new UT Dallas Preliminary Authority Request form, effective in fall 2022, will assist the Office of Institutional Success and Decision Support (OISDS) to prepare for the submission of preliminary planning requests for all new degree proposals to the Texas Higher Education Coordinating Board (THECB) effective in mid-2023.

Although the associate vice president for institutional success and decision support will assist faculty with the budget section, faculty should be able to determine the appropriate funding codes associated with disciplines at different levels as found in the Formula Funding Codes and Rates matrix for FY2022-23. For additional information about the formula funding and weighting rates, please review the Texas Legislative Budget Board's General Academic Funding in section 26.

Student learning outcomes must be included in these proposals. For additional assistance, contact Dr. Gloria Shenoy, director of academic assessment, in OSIDS--Assessment.

• New Doctoral Programs

  THECB Proposal for a New Doctoral Program (Updated 2.1.18 Form)

  UT System Forms

  UT System Planning Authority Request (preliminary request)
  Budget Analysis Template
  Budget Analysis Narrative
  Doctoral Graduate Surveys

  Approval Process

  Internal Review

  1. The school dean completes and submits the UT Dallas Preliminary Authority Request form to the provost; then they will schedule a meeting to discuss the new doctoral proposal.
  2. The school dean receives the provost's pre-approval to proceed.
  3. Program and/or school faculty may schedule a consultation with Dr. Serenity Rose King, associate vice president for institutional success and decision support, to expedite the review process. Dr. King can be reached by email or by telephone, 972.883.6749.
  4. Program or school faculty prepare and complete the UT System Planning Authority Request along with the previously completed UT Dallas Preliminary Authority Request form; submit both forms to Dr. King, associate vice president for institutional success and decision support, by email.
  5. Institution receives preliminary authority from UT System after it notifies THECB.
  6. Program or school faculty prepare and complete the doctoral program proposal form and three UT System forms:
     1. Budget Analysis Template
     2. Budget Analysis Narrative
     3. Doctoral Graduate Surveys: per UT System, this questionnaire should be sent to institutions that offer the doctoral program being proposed by UT Dallas. Responses received regarding the employment of PhD graduates will assist in supporting the need for a new doctoral program at UT Dallas.
     4. NOTE: If the proposed doctoral program is self-supporting, use the same forms as indicated above and make references in both the overview and the budget sections that the program is self-supporting and identify the funding model (e.g., cohort or executive education).
  7. Evidence of vote/approval by program and/or school faculty^[1]
  8. Endorsement from the school dean
  9. Program or school faculty submit the completed doctoral program proposal form, the UT System forms, and any other appropriate paperwork, such as letters of support, as needed to Dr. King, by email; she will review and route the request through the governance approval process.
  10. Graduate Council approval
  11. Committee on Educational Policy approval
  12. Academic Council/Senate approval
  13. Upon Academic Senate approval, OISDS will prepare paperwork to secure appropriate signatures from the president and the vice president of budget and finance and, as needed, the provost.
  14. OISDS submits paperwork for external review and approval.

  NOTE: The approval process can take a year or more for new doctoral programs.

  External Review

  1. UT System Office of Academic Affairs approval
  2. UT System Board of Regents approval
  3. THECB approval
  4. Southern Association Colleges and Schools Commission on Colleges (SACSCOC) approval per substantive change policy
• New Bachelor's or Master's Programs

  THECB Proposal for a New Bachelor's or Master's Degree Program (Updated 2.21.18 Full Request Form)

  Approval Process

  Internal Review

  1. The school dean completes and submits the previously completed UT Dallas Preliminary Authority Request form to the provost; then they will schedule a meeting to discuss the new degree proposal.
  2. The school dean receives the provost's pre-approval to proceed.
  3. Program and/or school faculty may schedule a consultation with Dr. Serenity Rose King, associate vice president for institutional success and decision support, to expedite the review process. Dr. King can be reached at email or by telephone, 972.883.6749.
  4. Program and/or school faculty prepare and complete the THECB Proposal for a New Bachelor's or Master's Program (Revised 2.21.18 Full Request Form) and confirm that the proposal will adhere to the THECB Standards for Bachelor's and Master's Programs (Updated 6.26.2017 version) prior to submission.
     1. NOTE: If the proposed program is self-supporting, use the same form as indicated and make references in both the overview and the budget sections that the program is self-supporting and identify the funding model (e.g., cohort or executive education).
     2. NOTE: If the proposed program is engineering (CIP code 14) or exceeds, $2 million, then Dr. King will consult with the program and/or school faculty on the additional steps needed due to the required preliminary planning authority notification prior to the full proposal submission.
  5. Evidence of vote/approval by program and/or school faculty^[1]
  6. Endorsement from the school dean
  7. Program or school faculty submit the completed THECB Proposal for a New Bachelor's or Master's Degree Program (Updated 2.21.18 Full Request Form) and previously completed the UT Dallas Preliminary Authority Request form to Dr. King by email who will review and route the request through the governance approval process.
  8. Council for Undergraduate Education or Graduate Council approval or both
  9. Committee on Educational Policy approval
  10. Academic Council/Senate approval
  11. Upon Academic Senate approval, OISDS will prepare paperwork to secure appropriate signatures from the president and the vice president of budget and finance, and as needed, the provost.
  12. OISDS submits paperwork for external review and approval.

  NOTE: Dr. King will contact The UT System Office of Academic Affairs prior to submission if the proposed bachelor's or master's degree program uses existing faculty, existing courses and resources without additional courses, and financial resources because the institution may submit the Certification Form (updated 4.3.18) only.

  External Review

  1. UT System Office of Academic Affairs approval
  2. THECB approval
  3. Southern Association Colleges and Schools Commission on Colleges (SACSCOC) approval per substantive change policy

1. Pursuant to school's bylaws.