Office of the Provost

New Certificate Program Forms

Academic Certificates

Academic Certificate Template (2021 Form)

Certificate Assessment Plan 2021 Form (Word)

This assessment plan must accompany every proposal request for an academic certificate.

As outlined in UTDPP1001, Academic Certificate Programs, revised 2021, academic certificates "must be approved by the school's curriculum committee as outlined in the school's bylaws, the Office of the Chief Academic Officer, the Graduate Council or the Council for Undergraduate Education, as appropriate, the Committee on Educational Policy, and the Academic Senate. An assessment plan must accompany every proposal request for an academic certificate program. In addition, all graduate academic certificate programs that require more than 15 semester credit hours of graded, organized courses, and all undergraduate academic certificate programs that require more than 20 hours of graded, organized courses, are subject to review and prior approval by the Texas Higher Education Coordinating Board (THECB). Certificate programs, regardless of semester credit hour length, may only be offered in areas and at levels authorized by an institution's Program Inventory in adherence to Texas Administrative Code, Chapter 5, Subchapter 4, Section 5.48." Additionally, new academic certificates may be subject to the SACSCOC's Substantive Change Policy and Procedures.

Approval Process

Internal Review

  1. School Dean completes and submits the pre-planning program notification memo to the Provost; then they will schedule a meeting to discuss the academic certificate proposal.
  2. School Dean receives the Provost's pre-approval to proceed.
  3. For assistance with the academic certificate process, please contact Dr. Serenity Rose King, associate provost for policy and program coordination, via email or by telephone at 972.883.6749.
  4. Evidence of vote/approval by program and/or school faculty1
  5. Endorsement from School Dean
  6. Submit the complete academic certificate template and the certificate assessment plan to Dr. King by email; she will review and route the request through the governance approval process.
  7. Council for Undergraduate Education or Graduate Council approval or both
  8. Committee on Educational Policy approval
  9. Academic Council/Senate approval
  10. When applicable, Office of Programs, Accreditation, and Assessment will prepare the New Certificate Program Certification Form to secure appropriate signatures for submission for external review and approval.

External Review

  1. Will take place only if the graduate and undergraduate academic certificate programs exceed more than 15 and 20 semester credit hours of graded, organized courses, respectively.
  2. Texas Higher Education Coordination Board (THECB) approval with an automatic copy to UT System Office of Academic Affairs
  3. Southern Association Colleges and Schools Commission on Colleges (SACSCOC) notification and/or prior approval per substantive change policy

Professional Certificates

Professional Certificates (non-credit) must follow the procedures outlined in the Provost's memorandum to the School Deans. [Memo] (2019 version)

Approval Process

Professional Certificate Template (2021 Form)

Prior to submitting the completed certificate template, please follow the steps outlined below to secure the necessary internal approval:

Internal Review

  1. School Dean completes and submits the pre-planning program notification memo to the Provost; then they will schedule a meeting to discuss the professional certificate proposal.
  2. School Dean receives the Provost's pre-approval to proceed.
  3. For assistance with the professional certificate process, please contact Dr. Serenity Rose King, associate provost for policy and program coordination, via email or by telephone at 972.883.6749.
  4. Evidence of vote/approval by program and/or school faculty1
  5. Endorsement from School Dean
  6. Submit the completed professional certificate template to Dr. King by email; she will review the proposal and then obtain the Provost's approval as applicable.

Corporate or Non-Profit Organization Offering with Certificate of Completion

Certificate of Completion Template (2022 Form)

Some units may offer non-credit corporate training for clients while other units may provide training for specific targeted audiences which are supported by non-profit organizations or their respective endowments. This form should be used instead of the professional certificate template due to a different set of criteria.

Internal Review

  1. For assistance with the certificate of completion process, please contact Dr. Serenity Rose King, associate provost for policy and program coordination, via email or by telephone at 972.883.6749.
  2. Evidence of vote/approval by program and/or school faculty1
  3. Endorsement from School Dean
  4. Submit the completed certificate of completion template to Dr. King by email; she will review the proposal and then obtain the Provost's approval as applicable.
  1. Pursuant to school's bylaws.