CourseBook :: Help

Help Information

Provost's Technology Group

email: ptg@utdallas.edu

phone: 972-883-6969

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UES Course Evaluations

I am a student - how do I evaluate a class with CourseBook?

There are several ways to access evalution forms via CourseBook. Here's one method which uses the MY CLASSES feature:

  1. Click the MY CLASSES tab.
  2. Click the LOGIN TO COURSEBOOK button - login using your NetID and password. You will be returned to CourseBook.
  3. Click the EVALUATE CLASS link for the class you would like to evaluate. This will open the evaluation form for the class.
  4. Each student is allowed to evaluate each class only once. You will only see the EVALUATE CLASS link if you are enrolled in the class and online evaluations are enabled.
  5. Remember: course evaluations are anonymous.

I am an instructor - how do I perform in-class evaluations?

Some instructors allocate class time for evaluations. This is a great way to increase reponse rate. The two most common methods to access evaluations are via personalized email or via CourseBook. The CourseBook method is the preferred method for in-class evaluations as all students will have the same experience. Here's one possible method using a customized class web address:

  1. Use a CourseBook evaluation web page address to access CourseBook. For example (substitute your real class number in the address):
    http://coursebook.utdallas.edu/evaluation/ABCD1234.005.15f
  2. Have students click the LOGIN TO COURSEBOOK button - login using your NetID and password.
  3. Have students click the EVALUATE CLASS button to open the evaluation page.
  4. If you want to monitor the response rate as the class fills out the evaluations - click the OPEN RESPONSE MONITOR button.

How do I access my grades in CourseBook?

You can view your grades in CourseBook by using the View Class Grade link.

Using MY CLASSES to access course evaluations:

  1. Click the MY CLASSES tab.
  2. Click the LOGIN TO COURSEBOOK link. This will open the network authentication page.
  3. Login using your NetID and password. After authentication you will be returned to CourseBook.
  4. Select the term for the class you are interested in.
  5. Click the VIEW CLASS GRADE to show your grade.
  6. If your grade is not currently available, you may request a grade notification.
  7. Note: If you are not logged in, you be unable view grades.

I'm an instructor - How do I access my class evaluations with comments?

CourseBook provides UES evaluation reports in several formats. Access to student comments is limited to instructors of record and appropriate department, school, and university administrators. Access to general evaluation responses is available to anyone.

One method to access evaluation reports for your classes:

  1. Click the MY CLASSES tab.
  2. Click the LOGIN TO COURSEBOOK link. This will open the network authentication page.
  3. Login using your NetID and password. After authentication you will be returned to CourseBook.
  4. Select the term for the class you are interested in (the current term is selected by default).
  5. If multiple classes are listed, click the VIEW EVALUATION link in the right column *OR*
  6. If only a single class is available, click the EVALUATION tab.
  7. Note: If you are not logged in, you be unable view evaluation comments.

CourseBook Common Questions

What are the web browser requirements for the CourseBook?

CourseBook has been tested with Firefox, Google Chrome, Opera, Safari, and Internet Explorer.

Google Chrome, Firefox, and Safari are the recommended browsers for speed and compatibility.

Some users have reported issues with Internet Explorer responding slowly. If you are experiencing this issue, we recommend trying Google Chrome or Firefox.

Who do I contact for additional help?

If you need additional help or have questions about CourseBook, please contact the Provost's Technology Group at the following email address: ptg@utdallas.edu. For telephone assistance, please call 972-883-6969.

Syllabus Submission

This 90 second video demonstrates syllabus submission for your classes:

The basic steps to submit a syllabus for one of your classes are:

  1. Click the MY CLASSES tab.
  2. Click the LOGIN TO COURSEBOOK link. This will open the network authentication page.
  3. Login using your NetID and password. You will be returned to CourseBook.
  4. Click the SYLLABUS SUBMIT link for the class you would like to submit a syllabus for. This will open the submission form.
  5. Click the BROWSE or CHOOSE button to open a file selection window. Find and select the file you want to submit. Press the OPEN button.
  6. Click the SUBMIT SYLLABUS button to submit the syllabus for review and conversion.
  7. Syllabi are reviewed and usually posted within one business day.

The basic steps to submit a syllabus for someone else are:

  1. Click the LOGIN link at the top right of the page. This will open the network authentication page.
  2. Login using your NetID and password. You will be returned to CourseBook.
  3. Click the CLASS SEARCH tab and perform a search for the classes you want to submit syllabi for (for example instructor name or NetID).
  4. Click SYLLABUS SUBMIT in the ACTIONS column for the class you would like to submit a syllabus for. This will open the submission form.
  5. Click the BROWSE or CHOOSE button to open a file selection window. Find and select the file you want to submit. Press the OPEN button.
  6. Click the SUBMIT SYLLABUS button to submit the syllabus for review and conversion.
  7. Syllabi are reviewed and usually posted within one business day.

Note that you must be a UT Dallas faculty or staff member for this to work. At this time student workers can submit syllabi by using the CLASS OVERVIEW action and selecting the SYLLABUS SUBMIT tab.

Curriculum Vitae (CV)

How do I submit a public CV as seen in CourseBook?

CVs are collected via the provost document submission tool

Click here to submit CVs

Textbooks

How do I get Textbook information for a class?

You can get textbook information for a particular class using one of the following methods:

  1. Click the View Textbooks link in the action column in the search results. If you do not see the View Textbooks link for a particular class, then no textbook information is available.
  2. Click the textbooks tab when viewing class detail.

Where does CourseBook get textbook information?

Textbook data is collected from the campus bookstore at least three time per week. The university requires instructors to submit textbook information to the official bookstore for inclusion in the official textbook list.

Who can help me with textbook submission?

Because the publishing industry is ever changing, textbook submission is a complex process. It's more involved than the submission of an book title or ISBN number.

Fortunately, the textbook manager at the campus bookstore is available to help. Please call Brian Kaiser 972-883-4667 for all questions related to textbooks and textbook submission.

Photo Rosters

This 90 second video demonstrates accessing photo rosters:

What are the steps to access a photo roster?

The basic steps to access a photo roster are:

  1. Click the MY CLASSES tab.
  2. Click the LOGIN TO COURSEBOOK link. This will open the network authentication page.
  3. Login using your NetID and password. You will be returned to CourseBook.
  4. Click the VIEW ROSTER link for the class you would like a roster for. This will open the photo roster.
  5. Click the download link at the top of the roster to download a printable PDF version of the roster.

Note that rosters are only available to instructor(s) of record.

Searching for Syllabi

How do I find a particular course section?

Try searching for a course number, title, prefix, professors last name (or NetID). Example search terms: "CS6366", "CS 6366", "ARTS", "sullivan", "abs991010".

You may combine multiple search terms to narrow your search results.

I can't find my class, what should I do next?

Try your search again with the include special classes option selected.

Also try different or less restrictive search criteria. If you are still unable to find your class, it may not be listed in the database.

Syllabus Document Preparation

Where can I obtain a syllabus template?

Syllabus templates are maintained by the Provost's Technology Group and approved by the Committee on Educational Policy.

Click here to open the UT Dallas Syllabus Template Page.

What are the required components of syllabi with regard to SACS?

The Provost's Technology Group checks each syllabus for four required components: course description, student learning objectives, calendars/outlines, and grading policy or rubric. If a syllabus does not have all of these components, then it will not be posted.

When are syllabi due for submission?

The general preference is to have the syllabi before the start of classes. Syllabi posted are available for viewing online to assist students in learning what may be expected in a course. However, syllabi and their revisions will be accepted after this time as well.

What file formats are appropriate for syllabi submissions?

The preferred file format is PDF, although Microsoft Word, Microsoft Excel, and ASCII Text formats are also acceptable. Submissions not submitted in PDF will be converted and stored in PDF format. Please avoid the submission of large or password protected files. Keep a copy of original file after submission.

Syllabus Review and Posting

When will my syllabus be posted in CourseBook?

Syllabi do not automatically post to the Syllabus Search website. Syllabi are individually reviewed and converted before they are made publicly available. The Provost's Technology Group attempts to review all syllabi within one working day.

What happens after a syllabus is submitted?

Each submission is reviewed to assure it meets SACS and university requirements. If issues prevent the acceptance of a syllabus, the instructor of record will be contacted directly. Accepted syllabi are issued a unique identification code and posted on the CourseBook webpage.

How do I replace a syllabus that has been posted in CourseBook?

Simply resubmit a new version of the syllabus. If approved, your new submission will replace the existing syllabus on file.

How do I delete/remove a syllabus that has been posted in CourseBook?

Email the Provost's Technology Group at ptg@utdallas.edu to request the deletion the syllabus. Please provide the full section address in your email.

Can posted syllabi be automatically posted into eLearning/WebCT?

No. CourseBook does not have access to the eLearning system.